Frequently asked questions
How much is registration and what is included?
Member registration is $415 CAD ($295 USD). Your registration includes all food & beverage, agenda items, activities, dine arounds, evening events, and activity transportation. Please note that airfare and hotel are not included.
*USD Approx. based on current exchange rate
Registration is full when I tried to register for the event. Is there a waitlist?
Yes, there is a waitlist. Once registration is full, please email <events@ensembletravel.com> to be added to the waitlist.
How much is the hotel and how do I book? What if I want to arrive earlier or stay later?
Room rates are $349 CAD per night from October 25 - 28, 2025. You will receive the hotel booking link once registered for the event. Should you wish to arrive earlier or stay later, the rate will be honored 3 days pre and post event, subject to availability and can also be booked via the hotel booking link.
**Note: Hotel fees will be charged in CAD.
When is the room booking deadline?
The Room Deadline is Wednesday Sept 24, 2025 or when hotel bookings are sold out.
Are all meals included for the three days? (If not, which ones are on my own?)
- Sunday, October 26th (Arrival Day): We will have a welcome party in the evening which will include food and beverage.
- Monday, October 27th: Breakfast, Lunch & Dine Around Dinner will be included
- Tuesday, October 28th: Breakfast, Lunch & Dinner will be included
- Wednesday, October 29th (Departure Day): Breakfast is included before departure
Will there be parking available?
In-door parking is available for your group – limited number of spaces
• Daily self or valet parking (standard vehicle) $25.00 CDN per car, per day
• Overnight self parking (standard vehicle) $45.00 CDN per car, per night
• Overnight valet parking (standard vehicle) $50.00 CDN per car, per night
• Overnight valet parking (oversized vehicles – 6ft. or higher) $60.00 CDN per car, per night
Limited space for vehicles 6ft or higher
Will the networking be pre-scheduled 1:1 appointments?
Yes, this will be prescheduled and booked via Cvent. Details and instructions will be shared in the coming weeks.
What time should I book my flights for?
Registration will be open all day on October 26th. The scheduled events will begin in the evening for our 'Summit: A View from the Top' session. Departure can be anytime on October 29, 2025.
Am I allowed to bring my spouse or a guest?
No, this event is for Ensemble members and partners only, additional guests are not permitted to attend.
What is the dress code?
The dress code for daytime is business casual. The dress code for evening events is smart business attire. More details will follow regarding suggested attire for planned offsite activities.
Will airport transportation be included?
Airport transfers are not included.
What are the planned group activity options?
You will have the option to select between various planned offsite activities. More details regarding the options and how to sign up will be provided in the coming weeks.
Are there any additional arrangements being made for transfers to and from activities?
All offsite activities will have transfer arrangements. Transfers will be grouped by activity, restaurant etc. A final details email will be sent confirming this itinerary and onsite support.
Will the Dine Around evening be assigned and included in my registration fee?
Yes. Once registration is closed, we will let you know which restaurant you will be attending.
Can I bring collateral to the event for networking? How do I ship materials?
Please note that while partners are welcome to bring small materials, pull-up banners or any items that cannot fit on or beneath the table will not be permitted.
For shipping instructions please follow this document here
What other Ensemble Conferences should I be saving the date for?
Ensemble Beyond
July 21-24, 2025 | Florence, Italy (by invitation only)
Ensemble Uncharted: Renew Connections
August 20, 2025 | Virtual Event
Ensemble Horizons
May 4–6, 2026 | Resorts World LV
Registration opening soon!
What is the cancellation policy?
Any cancellations made after September 10, 2025 will be non-refundable and will incur a penalty of 100% of the registration fee.
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